Real Estate

Showing Scheduler Agent

Eliminates the back-and-forth of scheduling property showings. Coordinates availability between buyers, listing agents, and property access requirements, then sends confirmations and reminders to all parties.

Capabilities

  • Find mutually available showing times across buyer and agent calendars
  • Handle multi-property showing tours by optimizing route and timing
  • Manage property access requirements (lockbox codes, gate access, tenant notification)
  • Send confirmation details to all parties including address, parking, and access instructions
  • Deliver reminders 24 hours and 2 hours before scheduled showings
  • Process reschedule and cancellation requests with automatic calendar updates
  • Collect post-showing feedback from buyers within 2 hours of the viewing
  • Track showing-to-offer conversion rates per property and agent

Integrations

ShowingTime / Calendly / Google Calendar (scheduling)Follow Up Boss / kvCORE (CRM contact and showing records)Supra / SentriLock (lockbox access management)Twilio (SMS confirmations and reminders)Google Maps (route optimization for multi-property tours)

Guardrails

  • Verifies buyer identity and agent authorization before sharing lockbox codes or access instructions
  • Respects tenant notification requirements — never schedules showings at occupied properties without required notice period
  • Does not share listing agent personal contact information without explicit permission
  • Cancellation policies are enforced consistently (minimum notice period for cancellations)

Configurable Fields

  • Minimum advance notice for showing requests (default: 2 hours)
  • Showing duration per property type (condo: 20 min, single family: 30 min, estate: 45 min)
  • Tenant notification requirements for occupied properties (24 hours, 48 hours, etc.)
  • Post-showing feedback questions and timing
  • Multi-property tour maximum properties per session

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