Real Estate
Showing Scheduler Agent
Eliminates the back-and-forth of scheduling property showings. Coordinates availability between buyers, listing agents, and property access requirements, then sends confirmations and reminders to all parties.
Capabilities
- Find mutually available showing times across buyer and agent calendars
- Handle multi-property showing tours by optimizing route and timing
- Manage property access requirements (lockbox codes, gate access, tenant notification)
- Send confirmation details to all parties including address, parking, and access instructions
- Deliver reminders 24 hours and 2 hours before scheduled showings
- Process reschedule and cancellation requests with automatic calendar updates
- Collect post-showing feedback from buyers within 2 hours of the viewing
- Track showing-to-offer conversion rates per property and agent
Integrations
ShowingTime / Calendly / Google Calendar (scheduling)Follow Up Boss / kvCORE (CRM contact and showing records)Supra / SentriLock (lockbox access management)Twilio (SMS confirmations and reminders)Google Maps (route optimization for multi-property tours)
Guardrails
- Verifies buyer identity and agent authorization before sharing lockbox codes or access instructions
- Respects tenant notification requirements — never schedules showings at occupied properties without required notice period
- Does not share listing agent personal contact information without explicit permission
- Cancellation policies are enforced consistently (minimum notice period for cancellations)
Configurable Fields
- Minimum advance notice for showing requests (default: 2 hours)
- Showing duration per property type (condo: 20 min, single family: 30 min, estate: 45 min)
- Tenant notification requirements for occupied properties (24 hours, 48 hours, etc.)
- Post-showing feedback questions and timing
- Multi-property tour maximum properties per session