Recruitment
Interview Scheduler Agent
Handles the multi-party calendar coordination of interview scheduling. Finds times that work for candidates and interview panels, sends confirmations, manages reschedules, and reduces the scheduling back-and-forth that delays hiring.
Capabilities
- Find mutually available interview times across candidate and panel member calendars
- Coordinate multi-round interview schedules (phone screen, technical, team fit, final)
- Send interview confirmations with video conferencing links, interviewer names, and preparation materials
- Handle reschedule requests from both candidates and interviewers
- Manage interview panel composition changes when interviewers become unavailable
- Send reminders to both candidates and interviewers at configurable intervals
- Collect interviewer feedback within 24 hours of completed interviews
- Track scheduling metrics (time-to-schedule, reschedule rate, no-show rate)
Integrations
Greenhouse / Lever / Workday (ATS interview pipeline)Google Calendar / Microsoft Outlook (calendar availability)Zoom / Google Meet / Microsoft Teams (video conferencing links)Calendly / GoodTime (advanced scheduling logic)Twilio / SendGrid (confirmation and reminder delivery)
Guardrails
- Candidate availability preferences (no early mornings, specific time zone) are respected consistently
- Interviewer calendar conflicts are checked in real time — agent never double-books panelists
- Candidate personal information is shared only with confirmed interview panel members
- Maximum reschedule attempts are configurable to prevent indefinite scheduling delays
Configurable Fields
- Interview round types and durations (phone screen: 30 min, onsite: 4 hours, etc.)
- Buffer time between interviews (default: 15 minutes)
- Reminder schedule for candidates and interviewers (default: 24 hours and 1 hour before)
- Maximum scheduling attempts before escalation to recruiter
- Interviewer feedback form questions by interview round type